It’s an exciting time in your life because you are making a big move overseas. A million questions are going through your mind on top of all your packing and moving worries. An international move requires significantly more planning than a local or even interprovincial relocation. From customs paperwork to shipping logistics, the more prepared you are, the smoother your transition will be. Here is everything you need to know to get started.
Start Planning 3 to 6 Months Ahead
Unlike a local move that can be organized in a few weeks, an overseas move demands a much longer lead time. Ideally, you should begin planning three to six months before your departure date. This gives you time to research shipping options, gather required documents, sort through your belongings, and handle the many administrative tasks that come with relocating to another country.
Create a timeline with monthly milestones. At the six-month mark, start researching moving companies and visa requirements. At three months, begin decluttering and organizing documents. At one month, confirm shipping dates, finalize travel plans, and pack your essentials.
1. Get Support – Register with Your Embassy
You might think this is overly precautious, but since you may be living in a new country with little to no family or friends while also not being an expert in the area, a little precaution can go a long way. By registering, your embassy has a way to contact and assist you in case of an emergency such as a natural disaster, political unrest, or a health crisis. The Government of Canada’s Registration of Canadians Abroad service is free and takes only a few minutes.
2. Get Access – Research Visa Requirements
If you are not already a citizen of the country you are moving to, you will almost certainly need a visa or residence permit. Since visa requirements differ dramatically from country to country, start your research early. Some visas require proof of employment, financial statements, health examinations, or background checks, all of which take time to compile. Apply as early as your destination country allows, as processing times can range from a few weeks to several months.
3. Stay Healthy – Medical Preparation
You may be moving to a country where certain vaccinations are required or recommended before you arrive. Get these shots sooner rather than later, as some immunizations take several weeks to reach full effectiveness. The Government of Canada’s travel health page lists mandatory and recommended vaccinations by country.
Have your doctor complete an International Certificate of Vaccination or Prophylaxis, which serves as an official record of your immunizations. Some countries will not allow entry without one. Additionally, stock up on any prescription medications you take regularly. Ensure you have enough to cover the transition period until you can establish care with a new provider abroad. Carry prescriptions in their original packaging along with a letter from your doctor.
4. Understand Customs Requirements
Every country has its own customs regulations governing what can and cannot be imported. Failing to comply can result in your shipment being delayed, seized, or subject to heavy duties. Here are general guidelines:
- Inventory list: Most countries require a detailed inventory of all items being shipped, including descriptions and approximate values. This list must be signed and may need to be notarized.
- Duty-free allowances: Many countries allow you to import used personal and household goods duty-free if you can prove they have been in your possession for a minimum period, typically 6 to 12 months.
- Restricted and prohibited items: Common restrictions include firearms, certain foods, plants, animal products, and some medications. Research your destination country’s specific import rules thoroughly.
- Vehicle imports: Importing a vehicle overseas is often prohibitively expensive and complicated. In many cases, it is more practical to sell your vehicle before you leave and purchase one in your new country.
5. Choose Your Shipping Method
There are two primary methods for shipping your belongings overseas:
- Container shipping (sea freight): This is the most common and cost-effective option for large shipments. You can choose a full container (20-foot or 40-foot) or a shared container where your goods share space with other shipments. Full containers offer more protection and faster customs clearance. Transit times range from 2 to 8 weeks depending on the destination. Costs for a full 20-foot container from Canada typically range from $3,000 to $8,000, not including customs duties or destination charges.
- Air freight: Significantly faster, with delivery times of 1 to 2 weeks, but much more expensive. Air freight is best suited for smaller shipments, valuables, or items you need immediately upon arrival. Expect to pay $4 to $8 per pound, which adds up quickly for furniture and household goods.
Many people use a combination of both: ship the bulk of their belongings by sea and send essential items by air so they have what they need while waiting for the main shipment to arrive.
6. Documents You Will Need
Gather and organize the following documents well before your move:
- Valid passport with at least 6 months of validity remaining
- Visa or residence permit for your destination country
- Birth certificate and marriage certificate (if applicable)
- International driving permit or licence exchange documentation
- Medical records and vaccination certificates
- Proof of employment or financial means
- Detailed inventory list for customs
- Insurance policies for your shipment
- Power of attorney (if someone will handle affairs in Canada on your behalf)
Keep physical and digital copies of all documents. Store digital copies in cloud storage so you can access them from anywhere.
7. What Not to Ship
Some items are not worth the cost or hassle of shipping overseas:
- Large furniture: Bulky items like sofas, mattresses, and dining tables are expensive to ship and may not suit your new living space. It is often cheaper to sell them and buy new ones abroad.
- Electronics with incompatible voltages: Appliances designed for North American 120V outlets will not work in countries that use 220-240V without expensive converters, and even then, they may not function properly.
- Perishable goods: Food items are generally prohibited or heavily restricted by customs.
- Low-value items: If it would cost more to ship than to replace, leave it behind.
8. Fit In – Learn the Culture
Depending on where you move, some countries have significant differences in dress code, social customs, and communication styles compared to Canada. Research the typical dress style and cultural norms in your destination country. Additionally, make an effort to learn at least basic phrases in the local language. Even simple greetings and polite expressions go a long way toward making your transition smoother and building goodwill with your new neighbours.
An overseas move is a major life event, but with proper planning and the right support, it can also be one of the most rewarding experiences of your life. Start early, stay organized, and do not hesitate to ask for professional help when you need it.
Need help with the Canadian side of your international move? Contact Simple Moves for assistance with packing, loading, and coordinating your shipment to the port or airport.
Understanding International Moving Costs in 2026
The cost of an overseas move depends on volume, destination, shipping method, and the level of service you choose. A 20-foot container shipment from Vancouver to Europe typically runs between $4,000 and $8,000 for ocean freight alone, with door-to-door service adding $2,000 to $5,000 for packing, local pickup, customs brokerage, and delivery at the destination. Air freight is significantly faster — five to ten days versus six to twelve weeks by sea — but costs roughly five to ten times more per cubic foot. Groupage, or shared container shipping, offers a middle ground for smaller shipments. Get quotes from at least three international moving companies, and make sure each quote includes customs clearance fees, port handling charges, and delivery to your final address, not just to the destination port.
Deciding What to Ship and What to Sell
International shipping costs are based on volume and weight, so every item you eliminate directly reduces your bill. Start by calculating the replacement cost of each item at your destination versus the cost to ship it. Heavy, inexpensive furniture like bookshelves and basic desks are almost always cheaper to replace. Sentimental items, high-quality furniture, and specialized equipment that would be difficult to source abroad are worth shipping. Electronics may not work at your destination due to different voltage standards — a 120V appliance from Canada will not run on 230V European power without a transformer. Sell or donate items that do not make financial sense to ship, and use the proceeds to offset your moving costs.
Tax Implications of Moving Overseas from Canada
Leaving Canada for an extended period or permanently triggers important tax obligations that many people overlook. If you become a non-resident of Canada for tax purposes, you may be subject to a deemed disposition of certain assets — meaning the Canada Revenue Agency treats you as if you sold your investments, rental properties, and other taxable assets at fair market value on the date you leave, potentially creating a significant tax bill. File a departure tax return for the year you leave and report your worldwide income up to your departure date. Cancel or redirect any government benefits such as the Canada Child Benefit, GST/HST credit, and provincial benefits to avoid overpayments that must be repaid later. If you maintain ties to Canada such as a home, bank accounts, or a Canadian spouse, you may still be considered a Canadian resident for tax purposes. Consult a cross-border tax specialist before your departure to understand your specific obligations and avoid costly surprises.
Moving overseas from Canada is a significant life decision that touches every aspect of your daily routine, finances, and personal relationships. The more thoroughly you prepare in the months leading up to your departure date, the smoother your transition will be when you finally arrive in your new country and begin building your life abroad. Start early, ask questions, and lean on professionals who specialize in international relocations.
Frequently Asked Questions About Moving Overseas
How far in advance should I start planning an overseas move?
Begin planning at least six months ahead. This gives you time to research visa requirements, sort belongings, obtain quotes, and handle the administrative tasks involved in an international relocation.
Can Simple Moves help with the Canadian side of an international move?
Yes. Simple Moves provides full service packing and loading for international shipments departing from Metro Vancouver. We work with international freight partners to ensure your belongings are properly packed and delivered to the port or airport. Call (604) 398-4680 for details.
Do I need to pay import duties on personal belongings?
Most countries allow duty-free import of used personal effects when you are relocating permanently. However, new or high-value items such as vehicles, alcohol, and electronics may attract duties or taxes. Check with the customs authority of your destination country.
Whether you are moving to Europe, Asia, or anywhere else in the world, the right preparation makes all the difference. Contact Simple Moves for help with the Vancouver side of your 2026 international relocation, or call (604) 398-4680.
Get a Free Moving Quote From Simple Moves
Simple Moves is a full-service moving company serving Metro Vancouver, the Fraser Valley, and all of British Columbia. We provide the experienced movers and the trucks — you do not need to rent a vehicle or recruit friends. Whether you are moving across the street or across the province, we make every move simple.
Call (604) 398-4680 or request a free quote online today.