Improved Accessibility
You must keep those files, but are you tired of looking at the boxes? Document Scanning and Records Storage is the answer! When you run out of space, we can help you regain your lost space with a few bulk document scanning services. For example, we can digitize your files by document scanning everything and sending them to you. The process is simple: we pick up your boxes of files, scan them, then store, shred or return them to you. We will, most importantly, provide a few USB drives containing your paper files. The best part? You don’t have to do a thing because we take care of the document scanning process from A to Z. When it is time to look for information, the USB drives we gave you will contain the searchable files (Optical Character Recognition document scanning), so you can find anything you are looking for within seconds. This is the best way to scan documents for storage. The price we quote you includes the following:
- A one-time pick-up fee.
- Records storage while we scan the documents.
- Security level P-4 shredding or document storage or re-delivery to your location.
Many businesses opt for document storage even after digitization, so we can provide a low monthly rate once we are finished digitizing your documents if that is what you need.
The Best Document Management Solution
Do you still need the original paper-based files but need help storing them? We understand the importance of your files, so we’re here to help you store them safely and securely. We offer a high-security, secret storage location to protect your files from potential threats. Whether you have important documents, sensitive information, or anything else that needs to be kept secure, we’re here to help.
Our document storage solution is designed to make your life easier. We can even pack your paper documents for you if they’re in a file cabinet, so you don’t have to worry about packing them up yourself. We’ll take care of everything for you, ensuring your files are securely packed, stored and easily retrievable whenever needed.
Our bulk document scanning and business document storage service makes retrieval easy. If you need access to a specific box or set of files, we can pick them up, scan them, and email them to you quickly and efficiently. We provide a hassle-free solution designed to free up valuable time and effort.
Our storage location is equipped with state-of-the-art security measures for peace of mind. We maintain 24/7 surveillance, employ motion detectors, and utilize other high-tech security features to ensure the utmost safety of your files. With us, you can trust that your files are in secure hands.
One of the best aspects of our service is its flexibility. Whether you need to store your files for a few weeks, a few months, or even several years, we’re here to accommodate your needs. This flexibility empowers you to manage your files according to your requirements. Contact us today to learn more about our document storage solutions and how we can help you maintain the security of your paper files and documents.
FAQ
How much does offsite file storage cost?
The storage is inexpensive; our current rate is $1 per box. The size will be 1.5 cubic feet or a typical banker’s box. We can also pack your files if they are in a file cabinet. The boxes must be sturdy enough to hold the weight of an entire stack.
Can you scan documents and digitize my files?
Yes! Digitization includes:
- Optional service: Packing.
- Then, we pick up, store and plan.
- Then, we digitize to PDF files using OCR document scanning technology.
- Then, either shred as we scan, re-deliver or store your boxes for the long term.
- Finally, we will provide the scanned documents on multiple USB keys.
Can you store Vinyl Records?
No, currently, we do not store vinyl records. File records only. Vinyl Records must be packed in wooden crates and kept at perfectly even temperatures, similar to wine and art.
Can you digitize audio, video, and large-format documents or photos of my childhood?
We do not provide those services. The maximum size of your paper must be 11-3/4 inches on one side (legal, letter and A4 or smaller)
What is the quality of the scanned files?
We scan at 600 DPI in colour. Although you may require a larger resolution, the cost would double, and the final product would not be twice as valuable.
Can I search in the files?
Yes, we scan with OCR recognition technology, so you can find what you need in your scanned images. We scan everything into PDF files. Depending on your situation, we will find the best way to organize and plan the document scanning process. Sometimes, you get one file per physical file and one per box.
How do I get my digitized, scanned document files?
We save your files onto two USB drives, each duplicating your originals. If you request, we can deliver these as soon as we finish the entire scope, sometimes with the originals.
How much does file digitization cost?
We have tiered packages:
- 50 boxes or less: $5000 flat within the Metro Vancouver area.
- More than 50 boxes: The first 50 boxes are $5000; After the first 50 boxes, $50 per box.
Digitization includes:
- Pick-up and secure storage while scanning Plus shredding or re-delivery. Plus, your paper files are scanned into digital format PDF electronic files on USB drives.
Extra services available:
- Packing into boxes before pick-up
- Long-term storage after the document scanning service and file digitization is done.
How long does it take to scan my documents?
Of course, the time it takes to perform the file scanning services depends entirely on volume, but to give a fair idea, we can digitize documents at an approximate rate of 50-100 boxes per week. Please note any urgent requests; we will see if we can accommodate tight timelines.
Who are your typical clients?
We have worked with medical records for medical offices, contracts for auto dealerships, accountant and lawyer-client files, real estate documentation, and more.
